Virtual Meeting
Paragon offers scalable Virtual Events / Meetings and we are not learning as we go. This is something we have been doing for 10 + years!
Execution
Up until the day of the meeting, the process is very similar to a Face to Face Meeting/Training Session. We still send invites and monitor registration, we still communicate with the attendees regarding day of details. Each attendee will still register for the meeting with a branded registration website.
Pre Virtual Meeting
- Develop Timeline of Events
- Dedicated Project Manager
- Attendee Invitation (sent via email), Registration & Confirmation
- Real Time Monitoring of Attendee Registrations
- Weekly Site List Management & Registration Updates
- Individual follow-up call to confirm invitation status
- Provide Attendee Status Report
- Live System Test with Presenters/Staff/Sites offered, Verify connection speed and computer requirements are appropriate
- Confirmation email with connection details and pre-event setup instructions
Live Virtual Meeting
- Dedicated Virtual Meeting Host for Live Event
- Presenters have ability to share presentations, documents, videos, and screen share
- Live Video of Presenter (if required, presenter must have appropriate webcam/connection)
- Customer Support for Attendee (Pre & During Virtual Meeting) via Support Line
- Interactive Polling Questions and Polling Coordinator
- Live Q/A Session for Attendees Through Telephone/Chat
Post Virtual Meeting
- Post Meeting Attendance Reports
- Budget Analysis & Review
Services
Remote presentation
- Allows for Global Collaboration
- Attendees are physically present
- Maintains team cohesiveness
Remote audience
- Sensitivity to global time zones
- Share agenda and content prior to the Virtual Meeting
audience interaction
- Lure and re-lure your audience with gamification
- Plan breaks throughout the day
- Embed check in questions that require responses from audience
Secure
- Follow each client’s policies for virtual meeting security
- Use one-time PINS and use multi-factor authentication
- Professional management of the Virtual Meeting dashboard
- Entire process is managed by an experienced virtual meeting project team
Why Paragon?
When considering a vendor to support your virtual meetings/training sessions, please choose one with years of experience! The Paragon Global CRS Project Managers and Director of AV Services have 15 – 25 years each industry experience. We are also unyieldingly dedicated to excellence.
Get in touch!
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