Virtual Meeting

by | Mar 23, 2020

Virtual Meetings

Paragon offers scalable Virtual Events / Meetings and we are not learning as we go.  This is something we have been doing for 10 + years!

Execution

Up until the day of the meeting, the process is very similar to a Face to Face Meeting/Training Session.  We send invitations and monitor registration, we communicate with attendees regarding day-of details. Registration is completed on a fully branded website! 

Pre Virtual Meeting
  • Develop Timeline of Events
  • Dedicated Project Manager
  • Attendee Invitation (sent via email), Registration & Confirmation
  • Real Time Monitoring of Attendee Registrations
  • Weekly Site List Management & Registration Updates
  • Individual follow-up call to confirm invitation status
  • Provide Attendee Status Report
  • Live System Test with Presenters/Staff/Sites offered, Verify connection speed and computer requirements are appropriate
  • Confirmation email with connection details and pre-event setup instructions
Live Virtual Meeting
  • Dedicated Virtual Meeting Host for Live Event
  • Presenters have ability to share presentations, documents, videos, and screen share
  • Live Video of Presenter (if required, presenter must have appropriate webcam/connection)
  • Customer Support for Attendee (Pre & During Virtual Meeting) via Support Line
  • Interactive Polling Questions and Polling Coordinator
  • Live Q/A Session for Attendees Through Telephone/Chat
Post Virtual Meeting
  • Post Meeting Attendance Reports
  • Budget Analysis & Review

Services

Remote presentation
  • Allows for Global Collaboration
  • Attendees are physically present
  • Maintains team cohesiveness
Remote audience
  • Sensitivity to global time zones
  • Share agenda and content prior to the Virtual Meeting
audience interaction
  • Lure and re-lure your audience with gamification
  • Plan breaks throughout the day
  • Embed check in questions that require responses from audience
Secure
  • Follow each client’s policies for virtual meeting security
  • Use one-time PINS and use multi-factor authentication
  • Professional management of the Virtual Meeting dashboard
  • Entire process is managed by an experienced virtual meeting project team

Why Paragon?

When considering a vendor to support your virtual meetings/training sessions, please choose one with years of experience!  The Paragon Global CRS Project Managers and Director of AV Services have 15 – 25 years each industry experience.  We are also unyieldingly dedicated to excellence. 

Get in touch!

Do you need an event registration system?

Will you be including interactivity with attendees (live polling or an external group game)?

How did you hear about our virtual event services?

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